Overview:
The use of industry standard EDI transactions allows Homemakers (HM) to improve efficiency when communicating purchase order information.
Purchase Order Types:
Below are the types of Purchase Orders (POs) created at Homemakers.
Domestic: Homemakers’ regularly ordered lineup items
Special Order: Items not in our lineup that are directly tied to an HM Customer’s sales order. At first acknowledgement, HM requires verification of expected availability date, cost, quantity and model number. Further verification of attributes such as description, fabric and finish is also required with any discrepancies communicated via email.
Functional Requirements:
EDI will be utilized for PO communication. Homemakers will reach out to get set up; alternatives may potentially be discussed, as EDI is standard for our business.
850 – Purchase Order (PO):
All POs are sent with a Ready Date. This is the date Homemakers expects items to be ready for pickup by our carrier or ready to be shipped by the vendor.
Note each individual item and their specific line numbers on the PO. The line numbers must be maintained throughout the 855 and 856 processes.
Additional information will be noted in the comments field. Examples include sale period, floor model discounts, etc…
855 – Purchase Order Acknowledgement (ACK):
Initial ACKs must be received within 72 hours.
If not acknowledged within 72 hours, Homemakers will assume there was an issue with transmission and reach out to verify receipt of PO.
All PO ACKs must include accurate ready dates that align with the intended ready date specified on the PO.
Ready dates may not be revised to an earlier date without approval from the Homemakers’ buying team.
Ready Date updates should be provided only if the item is expected to arrive later than the original ready date. No date update is required if items remain on schedule to meet the requested ready date.
For vendors that ship products, we require a ship date in lieu of a ready date.
ACKs must include updates and/or discrepancies related to cost, model #, description, fabric, finish or PO quantity.
For any item on the PO that is discontinued or no longer available, the quantity must be reduced to zero followed by a subsequent 855 and additionally communicated via email to Orders@homemakers.com.
Subsequent 855s are expected for any known changes to all POs within 24 hours of the change.
Any PO change is subject to approval by the Homemakers’ buying team.
856 – Advance Ship Notice/Manifest (ASN):
Homemakers requires the ASN to be sent as a combined load and not sent per PO. If the manifest contains multiple POs, there should be one ASN sent that contains all the POs included.
The line quantity sent may be lower but cannot be higher than the original 850.
ASNs should be received at least 24 hours prior to the trailer’s arrival at the Homemakers receiving docks. Any trailer arriving prior to an ASN being received may be subject to delay while paperwork is processed and/or a vendor chargeback.
Incorrect shipments/overages and any deviation in a shipment from a PO is subject to a vendor chargeback or a cost realignment.
All price lists are subject to approval by the Homemakers’ buying team. Price changes to stock merchandise will need to be submitted via the Vendor Cost Change form. We require 60-day advance written notice of any cost increases prior to their effective date. An updated excel cost book must be provided within 2 weeks of any pricing or product changes.
Pricing changes and tariff increases will not be applicable to products already on purchase orders.
Homemakers Pre-Label Program (viewable here)
Our Pre-Label Program is a new initiative for Homemakers this year. As part of the EDI set-up process, vendors are asked to also send pre-labeled products to Homemakers. Vendors currently trading via EDI will also be expected to incorporate the Pre-Label Program.
To assist our vendors, we’ve incorporated the use of the same label stock that is also required by NFM’s pre-label program
All labels must be assigned a unique piece number representing one item (each)
The unique piece number must start with vendor specific code and have a max of 15 characters
Any carton containing more than one item (each) must have an individual label for each item within
Label type *Mandatory*
Size 4” x 8.5”
Stock: 3-part, 3-layer (piggyback)
Color: Green (PMS 375) and white
Label specifications will be communicated as part of the EDI specifications from TrueCommerce
Our label supplier - Taylor Communications (Dan Brockhaus) is available for any questions regarding the label type at Dan.Brockhaus@taylor.com