Invoices and Terms

Our Accounts Payable team is the main point of contact for all payments made by Homemakers to a vendor. To ensure that we are able to make payments in a timely and accurate manner, we expect vendors to adhere to the expectations regarding invoices and payment outlined in this section.   
No invoice payments will be made until Homemakers has received a W-8(Import)/W-9(Domestic) tax form.
Invoice Requirements 
To avoid delays in payment, the following requirements must be met:
•  All invoices must be paperless and can be sent via Mirakl or via email to Accounts.Payable@Homemakers.com.

Invoices must contain:
o  Invoice Date
o  Vendor Invoice number
o  Homemakers purchase order number
o  Payment Terms
o  Total of Invoice

Products must be billed matching the purchase order cost.

Any increase in the invoice must be preapproved in writing by Homemakers.
•  All line numbers on an invoice are expected to match PO line numbers in a customer shipment.
•  Invoice line-item details are required for each invoice. Summary invoices will not be accepted.
•  Invoices should match any discounts or charges included in the purchase order.
•  Duplicate invoices, sent with the same invoice number, will not be accepted. If additional monies are owed, a new invoice number must be sent.
•  Proof of delivery should accompany all invoices for merchandise shipped directly to a Homemakers customer.
•  All invoices must reflect the original PO Sent Date. Changes may have been made to the PO after that date, but the invoice must reflect the original PO Sent Date. 

Payment Terms 
Terms of payment begin when the product has been shipped to a customer by a vendor.
•  If receiving delays are due to missing packing lists, mis-ships, or vendor-caused receiving issues, invoice due dates may be extended without a loss of discount until all units are received.
•  If multiple invoices are sent due to multiple shipments, this may cause a delay in payment.
•  If invoices with discounted early pay terms are applied to an account balance within the timeframe eligible for discounted terms, Homemakers will not repay or incur penalty for terms of discounts applied.
•  If adjustments need to be made on a submitted invoice, please contact Accounts.Payable@Homemakers.com for instructions on the resubmit process.
All regular or special payment terms must be approved by a Homemakers Buyer and documented in writing on the Payment Terms form, located in the Vendor Agreement.

Credit Memos 
Credit memos must reference:
•  Homemakers Credit/Debit Request number
•  Homemakers Purchase Order
•  Vendor’s original Invoice number
All credits should be applied to the next batch of invoices presented to Homemakers bank for drafting. No credits should be applied directly to the Homemakers account balance without prior authorization by the Homemakers AP department.
Credits issued for an amount other than requested must be accompanied by a detailed explanation of the difference.
Reporting 
At minimum, a quarterly statement of open invoices and credits supplied to Homemakers must be provided to Accounts Payable department via mail or email.
Monthly statements may be requested, periodically, for auditing purposes.
For refunds, a detailed list of documents supporting the refund amount, including credit memos and invoices, must accompany any refund issued.

Certificate of Resale 
All inventory purchases are for resale. No sales tax should be charged. Our current multi-state jurisdictional resale certificate can be obtained from the Accounts Payable team at Accounts.Payable@Homemakers.com.

Price changes
Our expectation is that all vendors who do business with us should provide timely notice on any important communications with Homemakers regarding prices changes. All price changes must be communicated to Homemakers within 30 days' notice and are subject to operator approval.
Banking Requirements 
•  All vendors certify that the banking information provided in the vendor intake form or Mirakl Back Office are correct. 
•  All vendors authorize Homemakers to electronically deposit payments to the bank account designated above. 
•  Vendors understand that they must notify Homemakers (Accounts.Payable@Homemakers.com) immediately of any changes in status or banking information. 
•  Vendors understand that this authorization will remain in full force and effect until Homemakers has received written notification requesting a change or cancellation and has had a reasonable opportunity to act on it.